Public Usage Tracking

If the Public Sharing functionality is enabled on your platform; you can now view and track the usage and governance of any public file. This data allows you to see exactly where a public file is being used and whether it's being seen. 

Which Files does this apply too?

If you have public sharing enabled on your platform, Admin users will be able to select which folders can be publicly shared. All supported files within these folders are available to be shared publicly, via the Share/Embed feature. 

Files which support Public Sharing are indicated by the Public (Planet) icon. If the file has actively been viewed in the past 30 days, this icon will be green. To read more about this feature click here. 

Opening the Public Usage Tracking page

To view all the data and information available, click on the Public (planet) icon associated with any Public Resource. You can see an example of this below.

Public Usage Tracking

The Public Usage Tracking page allows you to view statistics and data related to the public usage of a file. When the page loads you will automatically see a range of reports, based (by default) on the past 30 days. This information will only relate to the selected file. 

Date Range

By default, users can see data from the past 30 days; however this can be altered using the date dropdown menu's at the top right of the page. You will be able to select dates from within a 365 day range, with all data being held for a year.  

Key Metrics

The first tab available on the page allows you to see Key Metrics relating to your public file. 

Impressions:
This is the amount of times the file has been seen publicly. 

Link Locations:
Provides a count of the various locations the link was used. For example it could be used on multiple social media sites. Clicking on the Info icon (indicated below) will open a popup which displays a list of these links, as well as a count of their specific impressions. 

File Public URL's:
This displays the number of URL's used by the file, for instance including any URL's which contain specific presets or transformations. Clicking on the Info icon will allow users to view each specific URL, as well as the amount of times each individual URL was viewed (as pictured below).

Data Transfer:
The number here indicates the amount of storage data that is actively being used by this resource. 

 

Impressions

This tab contains a list of all impressions of the file within the selected time period. For each impression you can also see the link location, time viewed, size of the file and the time it took to load the file.

 

 

To find out more about Public Sharing, you can browse other articles here. 

 

Please note that some of the terminology used above, for example "Files", may appear differently on your platform as this term is customisable.