If Public Sharing is enabled on your platform, files within selected folders are able to be shared and viewed publicly. There are multiple ways to see whether a resource has been used publicly accessed within the past 30 days; via indicators on each Resource and using Filtering Options in your Resources or Dashboards module.
To note: an item is considered "accessed" whenever the link is requested whether it is by being loaded on a page or downloaded directly. Each load counts towards your public data transfer allowance, which can be monitoring under Admin > Settings.
Indicators on Resources
The Public (Planet) icon indicates that a file can be shared publicly, as indicated below. This feature is setup in your Admin/Folder Settings.
If a File has been accessed or used on any external site via a public link within the last 30 days, this Public icon will turn green.
For example, the image below was posted to Facebook by a member of the Marketing team. That post has been seen in the past 30 days, therefore the icon is green. If it had not been seen in the last 30 days, the icon would appear grey - its default state.
To view more detail about where and how many times the file has been viewed; you can click on the Public (planet) icon. This will load the Public Usage Tracking page. To find out more about that page, click here.
Filter by Public Status
You can also Filter by whether a resource is Publicly Active or not. This can be done in the Resources Filtering Options panel and in Dashboards.
Resources Filtering Options
Once you open the Filtering Options panel on the left of your screen, open the Custom Rules section at the bottom of the list. If you select Public Status, you can then choose to filter by either Active or Inactive.
- Active refers to any file with a public link that has been loaded in the last 30 days (it will also have the green planet icon - as above).
- Inactive will include any resource with a public link that has not been loaded in the last 30 days.
Once you have selected your required option, the page will automatically update to view those items which are either active or inactive (depending on your selections).
Dashboards Filtering Options
To gain an overview of the resources which are being accessed publicly, you can also create widgets with filtering options based on the Public Status of an item.
When creating a widget (either List or Calculation widgets are supported), add a Filtering condition, select Public Status and either Active or Inactive to create a widget that will display resources according to the selections made. This could be useful if you need to highlight which images or campaigns are currently live and being accessed.
Please note that some of the terminology in this article, such as 'Files' might appear differently in your platform as these terms are customisable.
You can read more about Public Sharing here.