About Metadata Mapping

Metadata Mapping allows users with Admin permission on the Resources module to configure how system metadata fields are mapped with embedded information available within supported rich media assets.

When a file is uploaded to IntelligenceBank, embedded metadata available within the file itself can be automatically extracted and inputted into select upload fields, such as Name, Review Date, Owner, etc.

This makes it easy to leverage existing metadata available within these assets. Photographers or Stock Photography websites will often embed keywords, geo-information and other details directly into the asset so that this information can remain available when distributed across channels and users.

Similarly, any data inputted in the system against an asset can be automatically embedded back into the physical file's select embedded metadata tags.

To skip to a specific section, click the headings below:

How to Access the Metadata Mapping Feature
How to Setup Metadata Mapping
IPTC Core Tags Mapping
Supported System Fields
When Does Metadata Extraction Occur?
Supported Metadata Groups
Metadata Tags & Data Types Handling
Supported File Types

How to Access the Metadata Mapping Feature

To set up your customized Metadata Mapping options, go to your Resources module home / root page (click the Home icon on your folder page) and follow the steps below.

Note that the configuration of this feature is only available to users with Admin permission on the Resources module.

Go to your Resources home page
Click the More icon at the top right of the page (next to the Add button) and then the Manage Metadata option that appears.
Click the Metadata Mapping action in the Side Panel that appears.

You can see how to complete the above steps in the gif below:

How to Setup Metadata Mapping

Once you have the Metadata Mapping tab open, you will be able to see a list of the fields that you can map the metadata to / from (see list of supported system fields below).

Click the Edit icon (indicated below) next to the System field that you would like to configure.

The options below will vary based on the type of field selected.

Mapping Type

This setting allows you to select the type of mapping that will apply between this field and the mapped embedded fields / tags. The three options are:

Extraction only: Metadata is extracted from the Metadata field selected below into the system field above
Embed only: Metadata is embedded from the system field above into the embedded field selected below whenever data is updated within the platform. Note that this will only apply if the mapped destination tag is Writable (as opposed to just Readable)
Bi-directional sync: The Metadata will remain synced at all times. Note that this will only apply if the mapped destination tag is Writable (as opposed to just Readable)

Extraction Type

This option indicates whether the extraction will apply to the first matched mapped field or if it will be combine data found across all mapped field. First Matched is the standard option for all field types, except for Keywords and Multi-Select fields, which also provide a Combined Matches options.

As there can be multiple mapped fields / tags assigned against a system field, it could be relevant to either extract and apply only the first match, or to combine multiple together when applicable into the destination field. Note that duplicates will automatically be removed.

Note that if multiple fields / tags are mapped, the order of priority to define the first match is from top to bottom.

Override inputted data

If data has already be inputted into the destination field at the time the metadata extraction occurs, you may choose to not update it with newly found extraction data.

The default is On, which means that the extracted metadata will always load into the destination field at the time metadata extraction occurs.

Note that extraction occurs once the file has finished uploading, so if Override inputted data is turned Off for a field, you may want to wait until that file has finished uploading and has a green () check indicator before inputting any manual data.

Mapped Fields

This is where you will select the Embedded fields / tags that will be mapped to the System field.

To add new fields, follow the steps below:

The first time you enter a field, you will be able to select a Metadata Group. The options in this dropdown will be dependent on the field type, ie Date, Text, etc.
Once you have selected a Metadata Group, you can then select a supported Tag (note that this field may take a few seconds to load options)
Once you have selected a Tag, click the Add button to successfully add the field as a Mapped Field. You can view a Gif of this process below:
If you have multiple fields selected, and First Match is the Extraction Type option, you can update the order they appear in (as the order will dictate the order in which they're checked, and therefore matched).
Click the Save button to save the configuration for that system field.

Note: These changes will instantly apply to all users once Saved.

IPTC Core Tags Mapping

Note that some IPTC Core tags (as used in Adobe softwares like Adobe Bridge or Lightroom) actually belong to other XMP schemas and therefore use different namespaces, specifically Photoshop (XMP), XMP Rights Management and Dublin Core.

You can find the corresponding namespace and tag on the IPTC Photo Metadata Working Group's website, against the XMP Specs row under each field. For example, City (legacy) is mapped to photoshop:City, i.e. the City tag of the Photoshop (XMP) group.

To note:

iptc4xmpCore: refers to the IPTC Core metadata group in IntelligenceBank.

dc: refers to the Dublin Core metadata group in IntelligenceBank.

xmpRights: refers to the XMP Rights Management metadata group in IntelligenceBank.

Supported System Fields

The following list contains all the System Fields that are supported for Metadata Mapping:

Name
Description
Resource Date
Review Date
Keywords
Owner
Usage Details
Global Filters (if enabled on the Resources module)
Custom Upload Fields

When Does Metadata Extraction Occurs?

All options below only apply if Metadata Extraction is enabled as a Mapping Type for the destination field.

Action	Location	Backend Extract
Add Resource	Platform	Once file upload is completed
Edit Resource	Platform	Only if a new file is added - once upload is completed
Bulk Edit Resources	Platform	Only if a new file is added - once upload is completed
Edit Resources	Platform	No
Embed Metadata	Platform	Yes. If destination field is not empty, only if Override inputted data is also enabled
API Create	Back End	Yes.
API Update	Back End	Yes. If destination field is not empty, only if Override inputted data is also enabled
Back End Import*	Back End	Customizable - Default is No If Yes, only if Override inputted data is also enabled
Desktop Uploader	Back End	Yes

*Back End Import is a professional service. Please contact your Customer Success Manager or our Helpdesk to learn more.

Supported Metadata Groups

The following Metadata Groups are currently supported:

Other

Composite

EXIF (IFD)

GIF

GPS

PNG

EXIF (XMP)

PHOTOSHOP (XMP)

TIFF (XMP)

XMP (XMP)

PLUS (XMP)

PDF

PDF (XMP)

Jfif

Microsoft

JPEG

System

File

XMP Rights Management

Not seeing a Metadata Group that you use? Contact your Customer Success Manager or our Helpdesk to let us know.

Metadata Tags & Data Types Handling

The embedded metadata fields available for each system field follow the rules outlined below.

IntelligenceBank System Fields

IntelligenceBank Field Type	Embedded Tag Data Types Supported
Name, Description, User Details, Owner Text Based Custom Fields (Text, Website, Email, Phone)	All types, with or without options
Resource Date, Review Date Custom Date	Date, Time
Keywords Multiple Values Filter or Custom Select Field	All types, but only with multiple options enabled
Single Value Filter or Custom Select Field	All types, with or without multiple options enabled
Number	Integer, Digits, Float, Boolean
Currency	Integer, Digits, Float, Boolean with Currency value stripped out on embed All types, with or without multiple options enabled, with Currency value included on embed

Embedded Fields Data Types

Embedded Field Data Type	Front End Data Type Displayed	Supported IntelligenceBank System Field Type
'int8s', 'int8u', 'int16s', 'int16u', 'int16uRev', 'int32s', 'int32u', 'int64s', 'int64u', 'rational32s', 'rational32u', 'rational64s', 'rational64u', 'fixed16s', 'fixed32s', 'fixed32u', 'var_int16u', 'Int8uText', 'Int8u2Text', 'Int16Data', 'Int32uData', 'var_int8u', 'rational', 'integer', 'real', 'signed', 'unsigned'	Integer	Text Based Fields, Number, Currency, Single Select, Date if tag name contains Date, Multiple Select if Options, Multiple Select if Options
'digits'	Digits	Text Based Fields, Number, Currency, Single Select, Date if tag name contains Date, Multiple Select if Options
'float', 'double', 'extended'	Float	Text Based Fields, Number, Currency, Single Select, Date if tag name contains Date, Multiple Select if Options
'undef', 'binary', 'var_undef', 'null', 'unknown', 'Unknown'	Binary	Not supported / hidden
'?'	Unknown	Text Based Fields, Single Select, Date if tag name contains Date, Multiple Select if Options
'string', 'pstring', 'var_string', 'var_pstr32', 'Arc', 'BitsRect#', 'BitsRgn#', 'CompressedQuickTim e', 'DirectBitsRect', 'DirectBitsRgn','FontName', 'PixPat', 'Point', 'PointText', 'Polygon', 'Rect', 'RGBColor', 'Rgn', 'ShortLine', 'lang-alt', 'resize', 'utf8',	String	Text Based Fields, Currency, Single Select, Date if tag name contains Date, Multiple Select if Options
'date'	Date	Date Field, Text, Single Select
'time'	Time	Date Field, Text, Single Select
'boolean'	Boolean	Text, Number, Currency, Single Select, Date if tag name contains Date
'other'	Other	Text Based Fields, Single Select, Date if tag name contains Date, Multiple Select if Options
Has options as values		Text, Select Fields (Single or Multiple), Keywords

Supported File Types

The following file types are supported for the Metadata Mapping related functionality outlined in this article.

Metadata Extraction

Note that additional file type restrictions may apply at the Metadata Group level.

Images

'gif', 'jpg', 'jpeg', 'png', 'bmp', 'tiff', 'tif', 'svg', 'eps', 'ai', 'psd', 'arw', 'crw', 'cr2', 'dcr', 'dng', 'mrw', 'nef', 'orf', 'pef', 'raf'

Videos

'3gpp', '3gp', 'mp4', 'mpeg', 'mpg', 'mpe', 'ogv', 'mov', 'webm', 'flv', 'mng', 'asx', 'asf', 'wmv', 'avi', 'm4v', 'movie'

Documents

'odt', 'sxw', 'doc', 'docx', 'rtf','csv', 'ods', 'sxc', 'xls', 'xlsx','odp', 'sxi', 'ppt','pptx', 'vsd', 'html'
'pdf', 'indd','indt', 'ind'

Metadata Embedding

Note that additional file type restrictions may apply at the Metadata Group level.

Image Mime Types

'image/gif', 'image/pjpeg', 'image/jpeg', 'image/tiff', 'image/vnd.microsoft.icon',
'image/targa', 'image/vnd.adobe.photoshop',
'image/x-sony-arw', 'image/x-canon-crw', 'image/x-canon-cr2', 'image/x-dcraw', 'image/x-adobe-dng',
'image/x-minolta-mrw', 'image/x-nikon-nef', 'image/x-olympus-orf', 'image/x-pentax-pef',
'image/x-fuji-raf', 'image/x-fujifilm-raf', 'image/ARW', 'image/CRW', 'image/CR2', 'image/DCR', 'image/DNG', 'image/MRW', 'image/NEF', 'image/ORF', 'image/PEF', 'image/RAF',

Misc Mime Types

application/postscript',' application/x-photoshop'

File Extensions

'ai', 'eps'

Support for other formats and mime types is to be added in the future. Contact your Customer Success Manager or our Helpdesk to let us know about any particular requirement you have that is not currently supported.

To find out more about Metadata Mapping, please contact your Customer Success Manager or our Helpdesk.

You can find out more about other Metadata Mapping and Management options here, or about the Resources module here.

Please note that the Resources terminology referenced above may appear as another name in your platform as these are customizable terms. You can see examples of what terminology may appear on your site here.

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