Once your AI assistant is connected to the IntelligenceBank MCP Server, you work with your IntelligenceBank platform by asking for what you need in plain language. This article shows what you can ask for, with example prompts to adapt and a few habits that get better results. To connect your assistant first, see About the IntelligenceBank MCP Server (BETA).
Table of Contents
Before You Start
- Replace the names in brackets - the prompts below use placeholders such as [Approved Imagery] or [Spring Launch]. Use the names of your own folders, filters, collections and colleagues.
- Your words work - if your platform calls assets something else, such as Media or Files, say that. The assistant reads your platform's own terminology.
- Your permissions apply - the assistant finds only what your IntelligenceBank account can see, and uses only the tools in your connection's profile.
- Assistants differ - some show pictures in the conversation, others give you links. The prompts work either way.
Habits That Get Better Results
- Say what, where and when - name the kind of asset, the folder or collection, the file type and the period. "PNG logos for [Brand] updated this year" finds the right files faster than "logos".
- Use your platform's own filters - if your platform has filters such as Brand, Channel or Product, name them and the value you want. The assistant knows your filters and custom fields.
- Refine in steps - start broad, then narrow: "only the landscape ones", "just the PNGs", "from the last month".
- Look before you resize - ask to see previews first. Previews are free. Every resize, crop or conversion is a paid render on your platform, made when its link is opened.
- Name your review categories up front - when you ask for a risk review, include the channel, market or product it is for. Otherwise the assistant lists your categories and asks first.
- Give the file when you have one - a review of a file also checks visual rules, such as logos and layout, and shows the page each issue is on. Pasted copy is checked against the text rules only.
Use Cases and Example Prompts
Each use case shows a vague prompt and a better one. The better prompt gets a useful answer first time, with fewer follow-up questions.
Find assets
| Instead of | Try |
|---|---|
| "Find logos." | "Find our [Brand] logos as PNG or SVG files, updated this year." |
| "Show me some images." | "Find images in the [Approved Imagery] folder for the [Digital] channel and [Product 1], newest first." |
If two folders share a name, the assistant asks which one you mean. It can also look inside a file's text, for example "find PDFs that mention [Q3 pricing]".
Look up an asset from a link
| Instead of | Try |
|---|---|
| "What is this?" | "Tell me about the asset at this link: [paste the share link]. Who owns it, and what are its usage terms?" |
Work from a collection
| Instead of | Try |
|---|---|
| "Open my collection." | "Show me the photos in our [Spring Launch] collection, landscape only." |
| "What collections are there?" | "Which collections have been shared with me, and who owns each one?" |
See assets as a gallery
| Instead of | Try |
|---|---|
| "List the images." | "Show me the ten most recent images in [Approved Imagery] as a gallery." |
A gallery shows up to 20 assets. Each picture opens the asset's page on your platform, and offers a download and its public link where public sharing is set up.
Check details and usage rights
| Instead of | Try |
|---|---|
| "Can I use this?" | "Can I use [asset name] on social media? Show me its usage terms, owner and review date." |
The assistant answers from what your platform records. Usage terms, owner and review date appear only where your platform has them turned on.
Get the file
| Instead of | Try |
|---|---|
| "Send me that." | "Give me a download link for the original of [asset name]." |
| "I need that deck." | "Give me a PDF version of the [Q3 Sales Deck] presentation." |
The file comes straight from your platform. The link works while your IntelligenceBank session is active.
Resize, crop or convert an image
| Instead of | Try |
|---|---|
| "Make it smaller." | "Make a 1200 x 628 version of [image name] for LinkedIn, keeping the subject in frame." |
| "Get these ready for Instagram." | "Apply our [Instagram] preset to these three images." |
| "Change the format." | "Convert [image name] to PNG." |
Ask "What image presets do we have?" to see your platform's saved sizes. IntelligenceBank renders the new file when you open its link.
Find a colleague's work
| Instead of | Try |
|---|---|
| "What has Sam done?" | "Show me everything [Sam Lee] uploaded last month." |
If more than one person shares the name, the assistant asks which one you mean. An email address avoids the question.
Run a risk review
| Instead of | Try |
|---|---|
| "Is this OK?" | "Run a risk review on this email copy for the [Digital] channel and [Financial Services]: [paste the copy]." |
| "Check my brochure." | "Review the attached brochure against our rules for [Print] in [United Kingdom]." |
A review takes a few minutes, and the assistant checks back until the findings arrive. Each finding names the rule it broke and the words concerned, so you can fix them there and then. Requires the Marketing Compliance capability on your platform.
Putting It Together
The assistant can combine several of these in one conversation. Ask for one step at a time, or describe the whole job.
| Job | Try |
|---|---|
| Build a moodboard | "Find bright lifestyle images in our [Summer Campaign] collection and show me the best twelve as a gallery." Then: "Make LinkedIn versions of numbers 2, 5 and 9, keeping the people in frame." |
| Check a post before it goes out | "Here is my draft social post: [paste the copy]. Find an approved image in [Approved Imagery] to go with it, then run a risk review on the copy for the [Digital] channel." |
| Audit a folder | "List the PDFs in the [Documents] folder that have not been updated this year, with who uploaded each one." |
Quick Reference
| I want to | Ask |
|---|---|
| Find assets | "Find [what] in [folder or collection], as [file type], from [period]." |
| See them | "Show me these as a gallery." |
| Check one | "What are the usage terms for [asset name]?" |
| Get the file | "Give me a download link for [asset name]." |
| Resize an image | "Make a version of [image name] for [channel or size]." or "Apply our [preset] preset." |
| Find someone's work | "What did [person] upload [period]?" |
| Check content | "Run a risk review on this [copy or file] for [channel, market or product]." |
What It Cannot Do
- Change anything - it cannot edit metadata, move or delete assets, change a collection, or send anything for approval.
- Add assets to your library - it uploads a file only to run a risk review on it.
- Reach beyond your access - it sees only what your account can see, and uses only the tools in your connection's profile.
- Upload from Microsoft Copilot - Copilot cannot send a file, so a risk review there runs on the text, and downloads come back as links for you to open.
Need Help?
For setup, sessions and security, see About the IntelligenceBank MCP Server (BETA). For anything else about the MCP Server that needs our team, you can submit a ticket. Tell us which AI assistant you used and what you asked for.
Request Early AccessWas this article helpful?
That’s Great!
Thank you for your feedback
Sorry! We couldn't be helpful
Thank you for your feedback
Feedback sent
We appreciate your effort and will try to fix the article