Single Document Download

If you are downloading a Document, multiple options will be available based on the type of file you are Downloading. Most of these options will be available to anyone downloading a Document file, whilst others will only appear if specific settings have been enabled on your platform. 

If the Document you are downloading is not supported for any transformation or conversion, it will download immediately. Otherwise, one of the options below will be available.

This article covers the options available when downloading a single Document file. To find out more about how to Download other file types individually, click here. 

• Accessing your Document Download options
• Downloading PDF's
• Downloading other Documents
• PDF Transformations
• Downloading your Document

Accessing your Document Download options

To access this feature, go to the Document you wish to Download and click the Download icon. This will be available with the actions on the right of the page if you are in the List View, or if you hover over the image when in the mosaic view.

Note that only users with Access, Publish or Admin permission on the folder, along with Main Admin and Resource module Admins will be able to view this action. 

If there is a Download Approval request enabled on this folder, you may see an alternate icon to the one pictured above. This indicates that you will need to submit an approval request prior to being granted permission to download.  

Downloading PDF's

PDF files will typically be downloaded automatically.

However, if you have the Document Download Options setting in Admin enabled, clicking Download on a PDF file will open a Transformation Overlay allowing you to convert the file to an image so you can apply transformations to it. You can read more about this below. 

If you just wish to download the original PDF file, simply click Download (highlighted below) at the bottom right of the page. 

Downloading other Documents

When downloading other Document types, for example Word, Excel, Powerpoint files, etc, there will generally be 2 options available when the Download icon is selected. 

If a PDF version of the Document exists on the platform already (you will be able to see the Reader action if so), then after clicking the Download icon a popup (pictured below) will appear. Here you will be able to choose between downloading the Original file or a PDF version of the Original.

Once you have made your selection, click the Download button on the bottom right of the popup. 

Another option may be available if Document Download Options is enabled in your Admin settings. In this instance you will see a Custom Download button once PDF is selected. You can read more about the Custom options below. 

If neither of these popups appear, the Document you are downloading is not supported for any transformation or conversion and it will download immediately.  

PDF Transformations

If the Document Download Options setting in Admin enabled, clicking Download on a PDF file or a Document file with a PDF version will also have the option to apply Custom Transformations. In this instance a Transformation Overlay will appear, allowing you to convert the PDF to an image so you can apply transformations to it. 

The transformation options available include:

• File Format: By default PDF is selected. To view the options below, select either PNG or JPEG. 
• Compression Quality: This will only be available if JPEG is selected, but will allow you to reduce the file size of the image. Doing this can affect the quality of the image. 
• Conversion Page Range: This field allows you to select which pages will be transformed. It can also allow you to download specific pages. It is only available if there are less than 10 pages within the Document. The options available include:
  • All - convert all pages: This will convert all pages
  • Custom Range: This will convert a custom range of pages, as entered in the Custom Range field that will appear. 
  • Select Page: This will convert a specific page, as selected in the Custom Range field that will appear.
    

• Image Dimensions: This field allows you to change the Image Dimensions that will be downloaded, ie you can download a file that is 75% of the Original size. There are a few additional options available if Custom is selected here. 
  • If Custom Range or All is selected in the Conversion Page Range field: The user will be able to change either the Height or Width of the pages. This can be switched via the arrow icons (highlighted below):
    
  • If Select Page is selected in the Conversion Page Range field:
    • You will now be able to click the Crop icon and adjust both the width and height values. They can do this via the Custom Output Dimensions field or by clicking on the border dots on the image preview and dragging them to the required output position.
      You can see an example of this below:
      
    • You can also alter the Pre-Crop Dimensions, allowing you to change the size of the image before the Output Dimensions are applied. For example you could create a zoomed out version of a Document using this method.

If you are interested in this feature, but do not currently have access to it, please contact your Customer Success Manager. 

Downloading your Document

To Download your Document 1 of 3 options will apply depending on your file type and the options mentioned above:

• Either the Document will download automatically once you click the Download icon. 
• If on a popup, click the Download button.
• If on the Transformations overlay, click the Download button. 

In all instances, the Document will immediately be downloaded after the download action above has been confirmed. Note that if a number of transformations are applied, this could take a little longer. 

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To find out more about Single Download for other file types, you can read the article here. 

Please note that the 'Resources' terminology referenced above may appear differently in your platform as these are customisable terms. You can view alternative options here.