To share a temporary or permanent display link to a selection of Resources with non-registered users, click the Email / Share Public Link bulk action.
Note that the option will only appear if Public Sharing is enabled on your platform and at least one of the selected Resources is eligible for Public Sharing.
The preview panel on the left will filter out any assets that cannot be shared publicly, either because they are not part of a Public folder, or you do not have the minimum permission required (Access on the parent Folder).
You can set an expiry date and time for the link, and choose whether the metadata of the Resource should be visible to the public users.
Once the Share Options are set, click the Generate Share Link button at the bottom right of the screen, and your link will be instantly available for copy. You can also choose to email it directly from the overlay.
A benefit of emailing the link to recipients via the platform is that a unique id will be added to the link generated for each user, allowing to track which email address is associated to each download in the Usage Reporting. If the tracking id is not set, the actions will be lodged against the Public Access user but with no reference to any particular email recipient.
If you make any change to the Share Options, just click the Apply Share Link Changes button for the changes to be saved.
The Share Link page generated for the selected Resources is dynamic, which means that if the any of the Resource is deleted, disabled for Public Sharing, or your permissions change (Access permission minimum is required), this will be reflected immediately when Public users access the link next.
Note the following applicable usage restrictions:
- Each download done by a Public user will be counted towards your CDN Public Data Transfer monthly limit. This limit is set to 200GB by default. When the limit is reached, users will still be able to access the page, but will not be able to download the file any longer until this limit is increased or the next monthly cycle starts. A "soft limit" may be applied on your platform during which users will still be able to download the files individually.
- While any number of files can be shared and viewed in the Share Link page, the default maximum size of files that can be downloaded at once (as a dynamically generated zip file) is 5GB.
- There is a maximum limit of concurrent users that can access the public page link at the same time. This limit is set to 50 by default. When the limit is reached, users will be placed in a queue to enter the public page.
To learn more about or increase the limits applicable to your account, contact your Customer Success Manager or email us at firstname.lastname@example.org.