Auto Check Out Assets with an active Public CDN Link

To reduce the risk of a user accidentally deleting or moving an asset that has an active Public CDN Link, and thus breaking the link, the Auto-Check Out feature enables the automatic locking of assets that have a Public CDN link that has been actively used at least once in the past 30 days.

Enabling the Feature

In the Admin section, go to the Assets/Resources - Public Sharing section and enable the Auto-Checkout for Active Public Files field option.

Restricted Actions

Once enabled in the Admin area, any publicly enabled asset with a Public CDN Link that has been used/viewed in the past 30 days (on an external site) will be automatically checked out. This means that only certain users (with adequate permission) will be able to Delete or Move the file. Both of these actions would "break" the shared link, removing the file from your external site.

These permissions (regarding who can Delete or Move the file) are based on the options selected for the Check In / Check Out Feature in Admin>Settings. Either the Asset/Resource or Folder Admin option/s are the recommended selection for this feature.

Indicators

A Lock icon will appear next to any public file which has been locked out due to the Auto-Check Out function.

An easy way to recognize Active Public Files is to look at the Public (planet) icon, as this will change to green if the file Public CDN Link is active. You can read more about ways to identify assets with active Public CDN Links here.

You can read more about Public Sharing here.

Please note that some of the terminology in this article, such as 'Files' and 'Resources' might appear differently in your platform as these terms are customisable.