Assets - What is the difference between using Keywords and Filters?

Both Keywords and Filters provide you and your users with easier ways to find the relevant information they need.

Keywords are commonly used on images, especially due to the metadata extraction feature of the platform, and are usually used to describe the image in question - whereas Filters come in handy as an easy way to categorise your files.

Keywords

You can tag your assets with Keywords as they get added into the system, or when editing them, at which time you can free-type in any words that describe the file or image that you think other users may use to locate it.

You can also set up Global Keywords via Admin > Settings. This is useful when there are select words that might regularly be applicable against your assets. Once set up in the Admin section they then do not need to be typed each time you add an asset - they can then easily be selected from the Keywords dropdown.

When uploading images, any keyword metadata embedded in them can automatically be carried across to the platform via Metadata Mapping. These can be added in conjunction with any free-typed or Global keywords.

Users can then enter keywords in the search area on the Asset Library to easily locate these files.

Filters

Filters allow you to apply values to your assets, effectively grouping or categorising them, making it easier to find information.

If you use Keywords to describe an image of flower, it might be as such:

flower, petal, rose, pink, nature

You might then use Filters to categorise the asset itself as such:

Filter 1: File Type: Document / Image / Spreadsheet

Filter 2: Image Type: GIF / PDF / JPEG

Filter 3: Colour: Monochrome / Colour / Black & White / Grayscale

Filter 4: Brand: Brand A / Brand B / Brand C

Filter 5: Location: Indoor / Outdoor / Studio

Filter 6: Composition Type: Landscape / Portrait

You can create multiple required Filters in your Admin > Filters section. They will appear in the filters panel within your Asset Library so at any time you can quickly and easily narrow down the type of assets you want to see.

Filters can also be added to your News, Custom Forms, and Custom Pages modules (should these be enabled in your platform.)

Related:

About IntelligenceBank Search

Search Scoring Factors

About Filters