Markup Comments and Proofing is a feature which allows users to collaborate on a Resource being created or updated as part of an approvals process. One of the most important actions within this feature is the ability to Add a New Version / Revision; allowing for changes to be requested, actioned offline and the updated file added for further feedback or approval.
Users are also able to compare Versions / Revisions, allowing them to easily compare the differences between two versions of a file. Having both files on the same screen makes it easy to compare Version 1 to Version 2 and see if the updates requested in the Comments of Version 1 have been addressed.
This article includes all instructions needed to navigate the Compare Versions / Revisions page. Click the headings below to skip to a specific item.
- Accessing the Compare page
- Compare Versions / Revisions Page
- Hide / Show Markups
- Hide / Show Comments
- Update Versions / Revisions Selection
Accessing the Compare page
To access the Compare Versions / Revisions page, complete the following steps:
- Navigate to your Markup Comments page
- Open the Versions / Revisions dropdown, located at the top of the Comments panel.
- Select 2 of the files in the dropdown
- Click the Compare button at the bottom of the dropdown (as demonstrated below).
Note that this will only be accessible if more than 1 Version / Revision has been added.
Compare Versions / Revisions Page
The Compare Versions / Revision page allows you to see 2 files side by side, making a comparison simple. The order of the files will be based on the order in the dropdown and in each file you can navigate individually, ie you can scroll through or skip to specific pages for each individual file.
To go back to your Markup Comments page, simply click the Back Arrow, located at the top left of your Compare page (as highlighted below).
Hide / Show Markups
If you need to view your full file, without being distracted by the Annotations and Markups added previously, you can select the Hide Markups option, located at the top right of your page. When selected, this will hide all Annotations / Markups on both Versions / Revisions visible. To view your Markups again, click Show Markups, which replaces the Hide Markups highlighted below.
Hide / Show Comments
When the Compare page opens, the Comments panel will be open by default, allowing you to easily compare the two Versions / Revisions with the feedback requested. On the Comment Panel on the Compare page you can Resolve Comments (if on comparison you see your feedback has been addressed), Reply to Comments (if further changes need to be made) and Add new General Comments. Note that you cannot add New Annotations or Markups on this page.
You can also navigate to other Versions / Revisions Comments, allowing you to compare the feedback against other Versions / Revisions if necessary.
To Hide your Comments and see a larger view of your Versions / Revisions, click the Hide Comments action (highlighted below).
Update Versions / Revisions Selection
When the Compare page is opened, you can switch to other Versions / Revisions via either the Versions / Revisions dropdown. This is located either in the Comments panel, or, if the Comments panel is closed, it will appear at the top of the page next to your page title, ie Compare Revision 2 & Revision 1 (as highlighted below).
Other Markup Comment articles available include: Markup Comments Overview, Markup Comments Support, Access & Restrictions, Markup Comments & Annotations, Video Markup Comments & Annotations, Add New Versions / Revisions in Markup Comments, Instant Alerts (Markup Comments).
To read more about Approvals click here.
Please note that the 'Approvals', 'Admin' and 'My Account' terminology referenced above may appear differently in your platform as these are customisable terms. You can view related terminology here.
If you have any further questions about Markup Comments, please contact your Customer Success Manager.