Asset Transformation Permissions

Modified on Tue, 16 Jun at 1:54 PM

To help maintain brand consistency and compliance, Main Admins can determine what specific Users or Groups can do when it comes to using Ad-Hoc transformations, and/or Transformation Pre-sets on Assets.

Configure Transformation Permissions

Within each user group's permission settings, there are two sub-resource/asset modules which control that group's (or User-as-Group's) transformation permissions:

Ad-Hoc Transformations
Transformations Preset

Note: Both settings will be automatically enabled by default when creating a new user group.

Ad-Hoc Transformation Configuration

Ad-hoc has one permission option:

Access: This allows users to apply Ad Hoc Transformations on assets they have Access permission or higher on, when options are available.

Transformation Presets Configuration

Transformations Presets have two permission options:

Access: This allows users to use Transformation Presets
Admin: This allows users to create, use, and manage all Transformation Presets. (e.g. they'll be able to both use Transformation Presets as well as Add/Edit Presets)

End User Transformation Scenarios

Depending on the above settings, users will then find the below behaviour available to them:

Ad-Hoc Permissions Level	Transformation Preset Permissions	Outcome
None	None	When clicking download the user will see no transformations options and will therefore download the file directly When sharing the user will see no Transformations options and will not be able to share with transformations
None	Access	When clicking download a user will be able to select from the predefined Presets list They do not have the ability to use Ad-hoc transformations They do not have the ability to create or edit presets
None	Admin	When clicking download a user will be able to select from the predefined Presets list They will have the ability to create or edit presets
Access	Access	When clicking download a user will be able to select from the predefined Presets list They will have the ability to use Ad-hoc transformations They do not have the ability to create or edit presets (except for Ad-hoc Preset)
Access	Admin	When clicking download a user will be able to select from the predefined Presets list They will also have the ability to use Ad-hoc transformations They will have the ability to create or edit presets

Tip: Other permission permutations, such as Ad-Hoc permission without any preset permission, are not advised, as this may cause confusion for the user.

Transformation Areas & Supported Asset Types

Transformation Permissions impact the below areas and are applicable for the mentioned asset types:

Ad-Hoc Transformation:
- Single Download: Videos, Images, Documents
- Bulk Download: Images
- Share / Embed: Images
Transformation Presets:
- Single Download: Images
- Bulk Download: Images
- Share / Embed: Images

This is dependent on other relevant download and share settings being enabled. Click into the 'Related' articles below for more detail on each of those associated features.

Please note that the 'Assets' terminology referenced above may appear differently in your platform as these are customisable terms. You can view alternative options here.