How can I share a Collection?

Once you have collated assets to your platform, you can also easily share them with registered or non-registered users on the platform. Here are the key ways to share an asset, links to articles.

Use these steps to share a link to one or more resources. To share a single asset:

1. On the top navigation bar, select Asset Library-Collections
2. In the top right hand corner, select the Shared Settings
3. This will take you to the Share Resource window
4. On the left hand side, you will see the collection you are trying to share. On the right hand side, you will see the Share Link Options - there are two types of Share Links

• Internal Share Link (Registered Users)
  • This type is for users with an account on the platform. Users or groups can be selected. To determine if a user is registered on the platform, you can do a search to locate a user. If the user does not appear in the drop-down, please proceed to use the public share option for non-registered users.  
• Public Share Link (Non-Registered Users)
  • This type is for non-registered users, who do not have a login or account for the platform. You can send non-registered users a public link to the asset and apply a link expiry date and time and come back to manage the link expiry date and time. 

Registered User

To share a collection with a registered user on the platform, select Internal Share Link (Registered Users).

• Select the recipient/s in the user or groups drop-down
• Once you have selected the user/group, select the Load Users button, to add to the Recipients list. You may add more than one recipient. 
• Edit the email Subject 
• Edit the email Message
• Once you are happy with the email, you can select from the following:
  • Copy Internal Link - This allows you to copy a direct link to share in your local email, messenger, Slack or teams. 
  • Email Internal Link & Close - Allows you to send a direct email 

Non - Registered User

To share a collection with a non-registered user on the platform, select Public Share Link (Non Registered Users).

• Enter the recipient/s email address 
• Select the Add Recipient button, to add to the Recipients list. You may add more than one recipient. 
• Edit the email Subject 
• Edit the email Message
• Once you are happy with the email, select both buttons (in order):
  • Generate Share Link 
  • Email Internal Link & Close - Allows you to send a direct email